AGC Administrator

The Association of Guernsey Charities is currently looking for an Administrator.  Details of this new and exciting role are below.  If you would like further information, or would like to express an interest, please email the Chairman, Wayne Bulpitt: 

You can download/print a full copy of this job description here.

Job Title:  

Job Purpose:   To undertake day to day organisational administration of the Association and to support the Development Officer and Officers.

Key Responsibilities:
·  Minute Secretary to the Board
·  Resource Management
·  General Management and Administration

Key Activities
·  Undertake day to day organisational administration maintaining the membership database and consultations with members etc.
·  Maintain the AGC website, including, updating content as required
·  Administering (donations made via the website)
·  Preparation of regular newsletters using Mailchimp, collecting content from stakeholders
·  Organise periodic member meetings and events and assist in the organising of events such as the charities fete.
·  Support the work of the Development Officer

Person Specification
•  Well-developed numeracy, basic accounting and literacy skills.

•  Experience of IT systems including the use of Word, Excel and database systems.
•  Good experience of general office procedures.
•  Relevant experience of dealing with external agencies.
•  Good experience of data inputting, maintaining records and producing statistical reports.
•  Experience of telephone/reception duties.
•  Preparation of regular newsletters using Mailchimp or similar ideal

•  Ability to model required behaviours
•  Ability to maintain strict confidentiality and work within data protection guidelines.
•  Ability to work effectively as a member of a team and on own initiative.
•  Ability to work in a thorough and systematic way, paying attention to detail.
•  Ability to communicate effectively
•  Ability to prioritise own workload and meet tight deadlines.

Managing Diversity
Candidates should be able to recognise the unique potential that individuals from differing backgrounds, experiences and perspectives bring to the Association’s mission, utilising individual performance, responding to changing working practices and acknowledging the changing customer/client base that the organisation operates with.

Listed below are key competencies, which describe how the job must be carried out in order to achieve the objectives set.

Planning and organising
Ensure the successful achievement of results through effective planning and management of resources

Enthusiastic approach
Particularly to the use of IT and willingness to undertake training in order to ensure the competency level required for this role

Team Working
Building and maintaining good working relationships with colleagues to foster team spirit, commitment to the team and achievement of shared goals

Interpersonal Effectiveness
Demonstrate professional and well-developed interpersonal skills, influencing others, managing conflict and promoting teamwork and collaboration, thereby enabling effective responses to a diversity of individuals, cultures and environment.