PRIVACY STATEMENT

We take our responsibilities as a data controller seriously and are committed to using the personal data we hold in accordance with the law.  Your privacy is important to us, and it is essential that we advise you of where, how, and why your data is stored. 

WHY WE COLLECT YOUR DETAILS?

Wecollect and retain your personal details to enable us to maintain contact withyour charity.  This will include use ofdirect email, email distribution list, telephone, or post.  Your data will only be used for legitimate andlawful interests.

Bygiving us your contact details, either directly or indirectly, you agree toallow us to store your data on our internal systems, website, and selectedthird party services as detailed below. 

Pleasenote that by signing up you confirm that you are aged 16 or over.

HOW WE USE YOUR DATA AND WHERE IS IT STORED?

Contactdetails are collected, either through entry onto your page of the AGC website(www.charity.org.gg), or directly into a third-part service, used by us tocontact you.  The AGC uses selectedthird-party services including Mailchimp, Eventbrite, and SurveyMonkey.  They each maintain their own privacypolicies, and are registered with Privacy Shield (www.privacyshield.gov) whichprovides a mechanism for U.S. companies to comply with E.U. data protectionrequirements.  These companies may storeyour data on servers outside of the UK/European Economic Area.

Emails, or other contact youreceive from us, may be branded as originating from The Association of GuernseyCharities (charity.org.gg), Volunteer Guernsey (volunteer.gg) or GivingGuernsey (giving.gg).

Itis important to note that all communications sent through these servicesincorporate a link to enable you to “unsubscribe”.  If you choose to do this, you will notreceive further AGC communication via that service, however your data may bestored elsewhere (e.g. our website, other third party service).

Changescan be made to the information we store on our website by a designatedadministrator(s).  This will include the detailsthat appear on our website (www.charity.org.gg) about your charity.  Contact details can be entered onto the page,including a name, email address, and telephone number.  This will appear on the public website.

OUR OBLIGATION TO YOU

TheAssociation of Guernsey Charities will only use your contact details for ourown, official purposes.  Your detailswill not be given or sold to any third party for their use.  We undertake to secure and protect your data,and only use it lawfully and ethically.

Wewill not use your data for marketing nor any purpose not associated or aligned withcharitable aims or objectives.  However,you should be aware that, through your use of certain third party services, youmay receive communication directly from them, and you retain your right tocontact them to request removal of your details from their marketing.

HOW LONG WILL YOUR DATA BE RETAINED?

Weretain personal data only for a legitimate and lawful reason.  Your details will be retained by us for aslong as you are involved with a member organisation, and for a period of up to sixyears after we have been notified that you are no longer with an organisation.

REQUESTING REMOVAL OF YOUR PERSONAL DATA

Ourwebsite allows each member charity to appoint an administrator(s) to add,amend, and delete contact names and personal information.

All“broadcast” emails via a third party service enable the recipient to unsubscribe,thereby stopping further emails via that specific service.

Ifyou need to contact us regarding storage of your personal data, this should bedone by email to: mail@charity.org.gg. If you would prefer to write to us, our address is:

TheAssociation of Guernsey Charities, C/o Rothschild Bank International Limited, St.Julian’s Court, St.Peter Port, Guernsey GY1 3BP.

Ifyou wish to make a complaint, please address your email or letter to TheChairman.

Ifyou feel that we have not acted lawfully you are entitled to make a complaint tothe Data Protection Commissioner.  Theemail address is: enquiries@dataci.org or postal address: Office of the DataProtection Commissioner, Guernsey Information Centre, North Esplanade, St PeterPort, Guernsey,GY1 2LQ.

 

 

Updated May 2018