Annual Validation for Charities

Every charity and NPO must complete an annual validation with the Guernsey Registry by end of February each year. This confirms your charity’s details on the Register are accurate and up to date.

The process is done through the Registry’s online Charities Portal. It is straightforward once you are familiar with it, but there are a few common queries.

Key things to know

• Portal accounts are personal – each volunteer creates their own account to manage their charity responsibilities. Do not set up accounts in the charity’s name or share logins.

• Authorised filers – these are people nominated by the charity to submit filings online. They can be Managing Officials, but they don’t have to be. Each charity can appoint up to three.

• Managing Officials – any changes to Managing Officials must be submitted within 21 days of the change. Always wait for one submission to be fully registered before starting another.

• Annual Validation changes – you cannot update details within the Annual Validation form itself. Changes must be filed separately before completing the validation.

• Confirmation – you will get an email when your submission is made, and a second email once the Registry has reviewed and registered it. The Register does not update until this second confirmation.

Where to find guidance

The Registry has published detailed FAQs and step-by-step instructions:

• Charity Annual Validation Guidance: https://www.guernseyregistry.com/CHttpHandler.ashx?id=139892&p=0 

• Charity and NPO Portal – FAQs: https://www.guernseyregistry.com/article/189327/Frequently-Asked-Questions 

• General guidance on charities and NPOs: https://www.guernseyregistry.com/article/171553/Charities--NPOs 

Need help?

If you have problems completing your annual validation, you can contact the Guernsey Registry directly:

• Email: charities@guernseyregistry.com

• Telephone: 01481 220075